Weekly Batch Sync: Asana Tasks to Jira Backlog
Every Monday morning, Notis pulls the week's new Asana tasks into Jira, so the dev team has a clean backlog to start from. No manual backlog grooming.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Search Issues Using JQL (GET)
Searches for jira issues using jql with pagination and field selection.
Why this helps
Asana fills with new tasks all week, but the Jira backlog doesn't reflect them until you manually copy them over. Devs plan sprints without seeing all the work.
- Ensure Jira backlog is always current without manual updates
- Reduce pre-sprint grooming overhead—work is already there
- Catch new priorities before sprint planning
- Enable data-driven sprint planning with a complete picture
Setup
Build it in a few focused steps.
- 1Set up Asana and Jira integrations.
- 2Ask Notis: 'Every Monday at 9am, search Asana for tasks created in the last 7 days and add any new ones to the Jira backlog.' or create a cron automation in the portal.
- 3Set the trigger to 'Weekly on Monday' (or your preferred day/time) and choose your notification channel.
- 4The first Monday, Notis will run automatically. Verify new Asana tasks appear in Jira backlog.
Questions about this workflow
What if a task was already created in Jira? Will it duplicate?
Notis checks Jira first and won't create duplicates. It only adds tasks that are in Asana but not yet in Jira.
Can I exclude tasks that aren't ready to be worked?
Yes. Refine your prompt: 'Only add tasks marked ready or in the Engineering backlog' or 'Skip tasks without a due date.' Notis filters accordingly.
What if I want to run this more or less frequently?
Change the schedule: daily, twice weekly, monthly, whatever fits your workflow. Notis adapts.
Can I customize which fields are included in the Jira issue?
Yes. Tell Notis: 'Include title, description, due date, and priority from Asana' or 'Only include title and assignee.' Notis maps the fields you care about.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Jira. A trigger fires from one place; an action lands in another.
Asana triggers
Jira actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add Attachment
Uploads and attaches a file to a jira issue.
New Comment on Task
Triggers when a comment is added to a task in a project.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
New Task Created
Triggers when a new task is created in a project.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Task Updated
Triggers when a task is updated in a project.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Asana and Jira. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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