Match Asana Users to Jira Accounts Automatically
A task in Asana lists a team member, and Notis instantly finds their Jira account by email or name, enabling smart assignments and watchers.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Find Users
Searches for jira users by email, display name, or username to find account ids; essential for assigning issues, adding watchers, and other user-related operations.
Why this helps
Asana has different user names or emails than Jira. You manually hunt for the right account to assign work, or worse, assign to the wrong person.
- Eliminate manual user lookups across two systems
- Ensure assignments go to the correct person even if names differ
- Enable smarter automation by matching accounts accurately
- Reduce assignment errors and wasted work
Setup
Build it in a few focused steps.
- 1Connect Asana and Jira to Notis.
- 2Tell Notis: 'When a task is assigned in Asana, find the matching Jira user by email or name and assign the Jira issue.' Notis stores a name-mapping table to handle variations.
- 3Set trigger to 'New Task Created' (or 'Task Updated' if reassignment is important) and select your channel.
- 4Test by assigning an Asana task to a team member and confirm Jira finds their account and assigns them.
Questions about this workflow
What if the user's email differs between Asana and Jira?
Notis can match by full name, first/last name, or a manual mapping table. You define the matching rules in your prompt.
Can I see the user lookup results before assignment happens?
You can set up a manual approval step if needed, but by default Notis matches intelligently and assigns automatically if it's confident in the match.
What if no Jira user matches?
Notis can skip assignment, assign to a fallback person (like the project lead), or notify you for manual review. You define the behavior.
Does this handle contractors or external team members?
Yes, as long as they have Jira accounts. Notis treats them the same as permanent employees.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Jira. A trigger fires from one place; an action lands in another.
Asana triggers
Jira actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Attachment
Uploads and attaches a file to a jira issue.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Attachment Added to Task
Triggers when an attachment is added to a task.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
New Comment on Task
Triggers when a comment is added to a task in a project.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
New Task Created
Triggers when a new task is created in a project.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Link Issues
Links two jira issues using a specified link type with optional comment.
Task Updated
Triggers when a task is updated in a project.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Asana and Jira, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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