Weekly Cleanup: Archive Completed Tasks from Active Sheets
Your active task sheet gets bloated with completed items. Notis automatically archives done work every week—your active tracker stays lean, and nothing is lost.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Batch Clear Spreadsheet Values
Tool to clear one or more ranges of values from a spreadsheet. use when you need to remove data from specific cells or ranges while keeping formatting and other properties intact.
Why this helps
Scrolling past hundreds of completed tasks to find what's actually in progress kills focus. Manual cleanup feels urgent but gets procrastinated.
- Active task sheet stays clean and focused
- Completed work automatically archived (searchable)
- No manual cleanup overhead
- Easier to spot in-progress and blocked tasks
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Sheets to Notis.
- 2Create a new automation: 'Every Friday, find all rows in my active task sheet marked as 'Completed' and move them to an archive sheet. Keep only in-progress and pending tasks visible.'
- 3Tell Notis the active sheet name and the archive sheet name (create the archive sheet first if it doesn't exist).
- 4Specify which column indicates completion status (e.g., 'Status' = 'Completed').
- 5Select a recurring schedule (e.g., 'Every Friday at 5pm').
- 6Pick a notification channel.
- 7Test manually to make sure your completed rows move to the archive.
Questions about this workflow
Do archived rows get deleted or kept?
They're moved, not deleted. Your archive sheet becomes a searchable record of all completed work. Nothing is lost.
Can I archive by age instead of completion status?
Yes. Tell Notis to archive any task not updated in the last 14 days, regardless of status. Your preference.
What if I want to keep some completed tasks visible?
Tag them 'keep-visible' and tell Notis to exclude tagged rows from the archive. Keeps your pinned tasks always visible.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Sheets. A trigger fires from one place; an action lands in another.
Asana triggers
Google Sheets actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Comment on Task
Triggers when a comment is added to a task in a project.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
New Task Created
Triggers when a new task is created in a project.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Task Updated
Triggers when a task is updated in a project.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Not just Asana and Google Sheets. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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