Build Priority Matrix by Querying Asana Tags in Sheets
A priority matrix helps you see what's urgent vs. strategic, but building and maintaining one manually is procrastinated. Notis queries your Asana tags and auto-organizes your work into a matrix.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Why this helps
Founders juggle 'urgent' and 'important' constantly but lack a visual system to distinguish them. Manual matrix updates compete with actual work.
- Priority matrix built automatically from Asana tags
- Visual urgency-vs.-importance categorization
- Updates whenever tags change—no manual maintenance
- Clarifies what to focus on each day
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Sheets to Notis.
- 2Create a new automation: 'Query all tasks in my Asana project and populate a priority matrix in Sheets based on their tags. Place tasks tagged urgent-important in the top-left, urgent-not-important top-right, etc.'
- 3Tell Notis the tag scheme (e.g., tasks tagged 'urgent' + 'strategic' go in quadrant 1, urgent-only in quadrant 2, etc.).
- 4Specify the Asana project and the Sheets sheet for your matrix.
- 5Select a schedule or trigger (e.g., 'Every morning' or 'When a tag is added to a task').
- 6Pick a notification channel.
- 7Test manually—your matrix should populate with categorized tasks.
Questions about this workflow
What if a task has multiple tags that fit different quadrants?
Tell Notis your hierarchy (e.g., urgent always wins over important, so a task tagged both goes in the urgent quadrant).
Can I use custom tags or does this only work with predefined ones?
Any tags work. You define the mapping—your existing tag names map to quadrants. No need to change your Asana tag structure.
How often does the matrix update?
You choose. Update it hourly, daily, weekly, or every time a tag is added. Most teams prefer a daily update.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Sheets. A trigger fires from one place; an action lands in another.
Asana triggers
Google Sheets actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Comment on Task
Triggers when a comment is added to a task in a project.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
New Task Created
Triggers when a new task is created in a project.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Task Updated
Triggers when a task is updated in a project.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Not just Asana and Google Sheets. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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