Build Media Archive: New Column for Attached Assets
Design files, docs, and assets attached to Asana tasks scatter across your workspace. Notis creates a media archive column in your Sheets—one indexed library of all project assets.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Create spreadsheet column
Creates a new column in a google spreadsheet, requiring a valid `spreadsheet id` and an existing `sheet id`; an out-of-bounds `insert index` may append/prepend the column.
Why this helps
Finding a 'source PSD file' from a task comment is cognitive archaeology. Media assets are lost in Asana threads.
- All project media indexed in one Sheets column
- Searchable asset library—find files by task or date
- No more hunting through Asana for attachments
- Central asset management for the whole team
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Sheets to Notis.
- 2Create a new automation: 'When a file is attached to an Asana task, add a new column to my Sheets media tracker with the file name, type, upload date, and link.'
- 3Specify the Asana project and the Sheets sheet for your media archive.
- 4Tell Notis which media types to track (all attachments, or only images/docs/design files, etc.).
- 5Select 'Attachment Added to Task' as the trigger.
- 6Pick a notification channel.
- 7Test by attaching a file to an Asana task—a new column entry should appear in your media sheet.
Questions about this workflow
Does it track all file types or only specific ones?
You choose. Track all attachments, or tell Notis to focus on images, documents, designs, or other specific types.
Can I organize the media archive by file type or date?
Yes. Tell Notis to add a 'file type' column and a 'date added' column. Use Sheets filtering to sort by either.
What if multiple files are attached to the same task?
Each file gets its own row in the media archive. Or, tell Notis to group them by task—your preference.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Sheets. A trigger fires from one place; an action lands in another.
Asana triggers
Google Sheets actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Comment on Task
Triggers when a comment is added to a task in a project.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
New Task Created
Triggers when a new task is created in a project.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Task Updated
Triggers when a task is updated in a project.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
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When this happens · Trigger
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