Weekly Email Thread Review Ritual
Friday arrives and you realize you never replied to three important email threads. Notis sends a weekly list of active threads so you catch up intentionally instead of letting them drift.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List threads
Retrieves a list of email threads from a gmail account, identified by `user id` (email address or 'me'), supporting filtering and pagination.
Why this helps
Email threads accumulate without resolution. Conversations drift across the week and by Friday you've forgotten which threads still need action.
- Catch stalled conversations before they die
- Have a clear weekly review ritual
- Reduce forgotten threads
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'Every Friday at 4pm, list all email threads from this week so I can review them.'
- 3Set the trigger to 'Notis: Cron (Recurring Schedule)' and pick weekly Friday.
- 4Specify the time and channel for the weekly thread list.
- 5Test with an immediate run to see the thread summary format.
Questions about this workflow
What counts as an active thread?
Tell Notis your definition: 'Threads I haven't replied to yet' or 'Threads with new messages this week' or 'Threads I'm CC'd on.' Notis filters accordingly.
Should the summary include the full thread or just the subject?
Tell Notis: 'Just subject lines with sender' or 'Include preview of last message.' Notis formats the summary.
Can I filter by sender or topic?
Yes. Tell Notis: 'Show threads from my team and clients, skip newsletters.' Notis filters the weekly list.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
Do this · Action
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