Urgent Tasks Trigger Instant Email Alerts
Someone marks a task Urgent but nobody knows yet. Notis sends an instant email so your team reacts immediately instead of waiting for Asana checks.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Urgent tags get added in Asana but team members miss the escalation because they're not checking constantly. Priorities shift silently.
- Alert team instantly when priorities change
- Ensure urgent work gets immediate attention
- Reduce delays from missed Asana checks
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'When a task is tagged Urgent, send an email to my team with the task details.'
- 3Set the trigger to 'Asana: Tag Added to Task' and specify Urgent as the tag.
- 4Choose your notification channel.
- 5Test by tagging an Asana task as Urgent and confirm the alert arrives.
Questions about this workflow
Will every tag trigger an email?
No. Tell Notis which tags matter: 'Only send emails for Urgent and Critical tags.' Notis filters accordingly.
What should the email say?
Tell Notis: 'Include the task title, why it's urgent, due date, and who it's assigned to.' Notis adds this context.
Should different tags alert different people?
Yes. Tell Notis: 'Urgent tags email the team, Critical tags email my manager.' Notis routes based on tag.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
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