Resurface Forgotten Email Drafts
A task gets updated and you remember you have a related email draft sitting unsent. Notis lists your drafts automatically so forgotten messages get sent instead of buried.
Trigger
Task Updated
Triggers when a task is updated in a project.
Action
List drafts
Retrieves a paginated list of email drafts from a user's gmail account. use verbose=true to get full draft details including subject, body, sender, and timestamp.
Why this helps
You start composing an email, save as draft, get distracted, then forget about it. Tasks update and you don't realize there's a draft waiting to send.
- Surface forgotten email drafts
- Send emails that were prepared but forgotten
- Reduce dropped communication
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'When a task is updated, list my Gmail drafts so I can send any related ones.'
- 3Set the trigger to 'Asana: Task Updated'.
- 4Specify the channel for Notis draft lists.
- 5Test by creating a draft and then updating a related task to see the draft surface.
Questions about this workflow
How does Notis know which drafts are related?
Tell Notis your criteria: 'Drafts with the task name in the subject line' or 'All unsent drafts' or 'Drafts to specific recipients.' Notis filters accordingly.
What should the draft list show?
Tell Notis: 'Show draft subject, recipient, and age' or 'Just the subject line.' Notis formats the list.
Should Notis suggest sending specific drafts?
Yes. Tell Notis: 'Highlight drafts older than 3 days' or 'Mark drafts from before this task was updated.' Notis prioritizes stale drafts.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
Do this · Action
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