Email Labels That Follow Task Progress
A task moves from In Progress to Waiting For Feedback, but the related email thread still has the old label. Notis updates the label in real-time so your email organization mirrors your workflow.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Modify thread labels
Adds or removes specified existing label ids from a gmail thread, affecting all its messages; ensure the thread id is valid.
Why this helps
Tasks change state in Asana—moving between sections represents progress—but email labels stay static. Your inbox organization drifts out of sync with reality.
- Email labels reflect actual task status
- Reduce outdated labels that confuse you
- Keep inbox automatically organized
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'When a task moves to a new section, update the related email thread labels to match the new section.'
- 3Set the trigger to 'Asana: Task Moved to Section'.
- 4Specify which labels map to which sections (or let Notis auto-map).
- 5Test by moving a task between sections and confirm email labels update.
Questions about this workflow
How do I map sections to labels?
Tell Notis: 'In Progress tasks get the In-Progress label, Done tasks get the Done label.' Or let Notis auto-map based on section names.
What if I want to remove old labels when a task moves?
Tell Notis: 'Remove the In-Progress label and add the Done label.' Notis updates all labels at once.
Can I add multiple labels for one section?
Yes. Tell Notis: 'When moved to Blocked, add both Blocked and Urgent labels.' Notis applies multiple labels.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
Do this · Action
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