Instant Email Context When Task Status Changes
Your task moves to Done but you can't remember the email thread about it. Notis fetches the related email thread automatically so context is ready without hunting.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Why this helps
Task state changes but the email context that drove the decision lives in Gmail, scattered and hard to find. You lose context every time you switch tools.
- Get email context without hunting
- Reduce context-switching between tools
- Keep all relevant information visible
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'When a task moves to Done, fetch the email thread related to that task.'
- 3Set the trigger to 'Asana: Task Moved to Section' and specify which section.
- 4Choose the channel for Notis reports.
- 5Test by moving a task and checking that the related email thread is fetched.
Questions about this workflow
How does Notis find the related email thread?
Tell Notis: 'Find threads with the task name in the subject' or 'Find threads I've labeled with this task name.' Notis uses your criteria.
What should Notis do with the fetched thread?
Tell Notis: 'Send me the thread content' or 'Highlight it in Gmail with a label' or 'Add it to a summary email.' Notis delivers it how you want.
What if there's no matching email thread?
Tell Notis: 'Skip silently' or 'Send me a note that no thread was found.' Notis handles either way.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Asana and Gmail. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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