Get Notified of Task Discussions
A comment appears on your task but you're not checking Asana every minute. Get an instant email alert so you join the discussion without delay.
Trigger
New Comment on Task
Triggers when a comment is added to a task in a project.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Important discussions happen in Asana comment threads, but you miss them because notifications are buried in the app. Missed comments mean you're out of the loop.
- Get notified instantly without checking Asana
- Join discussions as they happen
- Never miss important team input
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'When someone comments on a task I'm assigned to, send me an email alert with the comment.'
- 3Set the trigger to 'Asana: New Comment on Task'.
- 4Specify the channel for Notis reports.
- 5Test by having a teammate comment on one of your tasks and confirm the alert arrives.
Questions about this workflow
Will I get an email for every comment?
Yes, by default. You can filter to reduce noise: 'Only email me for comments from my manager' or 'Skip my own comments.'
What should the email include?
Tell Notis: 'Include the task name, who commented, and their full comment.' Notis adds this automatically.
Can I control which tasks trigger alerts?
Yes. Tell Notis: 'Only alert for comments on high-priority tasks' or 'Only tasks assigned to me.' Notis filters accordingly.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Asana and Gmail. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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