External Systems Trigger Email Notifications
Your analytics tool, CRM, or custom backend wants to notify your team but doesn't have direct email integration. Notis catches the webhook and sends an email so the message reaches your inbox.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
External systems like analytics platforms or custom tools don't integrate directly with email. Getting notifications to your team requires manual forwarding or custom scripting.
- Connect any external system to email
- Reduce manual notification forwarding
- Centralize alerts in one channel
Setup
Build it in a few focused steps.
- 1Connect Gmail to Notis (one-time).
- 2Tell Notis: 'When I send a webhook with event data, email my team with the details.'
- 3Set the trigger to 'Notis: Webhook' and Notis will give you a webhook URL to configure.
- 4Add that URL to your external system (CRM, analytics, custom backend, etc.).
- 5Test by triggering a webhook from your external system and confirm the email arrives.
Questions about this workflow
What format should the webhook be?
Tell Notis your payload format: 'JSON with event_type, message, and timestamp' or 'form-encoded data.' Notis adapts to your system.
Can I customize the email based on webhook data?
Yes. Tell Notis: 'If event_type is alert, add Urgent to the subject. If critical, CC my manager.' Notis crafts the email.
What if I want to send to different people for different webhook types?
Tell Notis: 'Payment webhooks go to finance, error webhooks go to engineering.' Notis routes based on webhook content.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Asana and Gmail. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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