Instant Alerts for New Attachments
A critical file gets attached to your task and sits there unnoticed. Notis sends an immediate email alert so the file gets the attention it needs.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Files get attached to tasks in Asana but go unnoticed. Critical documents, feedback, or references disappear into the app unless someone's actively watching.
- Catch critical files immediately without checking Asana
- Ensure attachments get timely attention
- Reduce files that slip through cracks
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'When a file is attached to a task, send me an email with the file name and task details.'
- 3Set the trigger to 'Asana: Attachment Added to Task'.
- 4Choose your notification channel.
- 5Test by attaching a file to an Asana task and confirm the alert arrives.
Questions about this workflow
Will the email include the attachment?
The email includes a link to the attachment in Asana. You can view it without downloading, or download it if needed.
Can I filter by file type?
Yes. Tell Notis: 'Only alert for PDFs and design files' or 'Alert for everything except screenshots.' Notis filters accordingly.
Should I alert specific people for certain attachments?
Tell Notis: 'If a design file is attached, email my designer. If a contract is attached, email the legal team.' Notis routes intelligently.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Asana and Gmail. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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