Send approval letters from new Asana tasks
Keep approvals moving: create a task with the confirmed recipient and letter PDF, and Notis can send it through Docupost.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Why this helps
Approval letters can sit in a task queue while someone has to re-enter mailing details and upload the document elsewhere.
- Avoid retyping recipient details between tools.
- Keep mailing work attached to the task that initiated it.
- Send only when the task provides confirmed recipient and PDF details.
Setup
Build it in a few focused steps.
- 1Connect Asana and Docupost once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis from any channel.
- 3In one instruction, say to send an approval letter only when the task includes a confirmed recipient and PDF URL.
- 4Pick Asana's New Task Created trigger, then choose where run reports go.
- 5Test with one real task and verify the recipient and document before sending.
Questions about this workflow
Does creating any task send a letter?
Describe the conditions in your instruction. Ask Notis to send only when the recipient and PDF details are present and confirmed.
Can Notis create the letter PDF?
This action sends a supplied PDF URL. Provide the document or its URL in the task or instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Docupost. A trigger fires from one place; an action lands in another.
Asana triggers
Docupost actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Send Postcard
Tool to send a postcard via u.s. mail with specified recipient, sender, and front/back images. use after confirming recipient addresses and design urls. example: send postcard(to name='john doe', ..., front image='https://...', back image='https://...')
Attachment Added to Task
Triggers when an attachment is added to a task.
New Comment on Task
Triggers when a comment is added to a task in a project.
New Task Created
Triggers when a new task is created in a project.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Task Updated
Triggers when a task is updated in a project.
Connect any two apps with Notis in the middle.
Asana and Docupost, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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