Convert pickup requests in Asana into Detrack collections
Capture a pickup request once in Asana and let Notis prepare the corresponding Detrack collection.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Add Collection
Tool to add a new collection in detrack. use after gathering all necessary collection details.
Why this helps
Pickup details can get stranded in project tasks while someone re-enters them into delivery operations.
- Reduce duplicate entry for new pickup requests.
- Have Notis flag missing collection details before attempting creation.
- Keep the request's progress visible through the run report.
Setup
Build it in a few focused steps.
- 1Connect Asana and Detrack once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, ask Notis to review each new pickup task, create a Detrack collection when all required details are present, and report missing details.
- 4Choose Asana's New Task Created trigger and select a report channel.
- 5Test with one real pickup task and confirm the created collection details.
Questions about this workflow
What details should a pickup task include?
Include the collection date, location, contact details, and any other information required by your Detrack process. Notis can report gaps, but this event list does not define Detrack's required fields.
Will this create a collection for every new Asana task?
Tell Notis in the instruction how to recognize pickup requests. The trigger is for new tasks in a project, so the automation should check task context before creating a collection.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Detrack. A trigger fires from one place; an action lands in another.
Asana triggers
Detrack actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Collection
Tool to add a new collection in detrack. use after gathering all necessary collection details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete All Collections
Tool to delete all collections in the account. use when you need to purge every collection for a specific date after confirmation.
Attachment Added to Task
Triggers when an attachment is added to a task.
Delete All Deliveries
Tool to delete all deliveries for a specific date. use when you need to purge deliveries in bulk before scheduling new ones.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete Delivery
Tool to delete one or more deliveries by date and d.o. number. use after confirming delivery entries to avoid accidental data loss (max 100 items per call).
New Task Created
Triggers when a new task is created in a project.
Edit Delivery
Tool to edit specific deliveries by date and d.o. number. use after confirming delivery identifiers to update their details (max 100 per call).
Task Moved to Section
Triggers when a task is moved to a section in a project.
List Jobs
Tool to list all jobs with optional filters and pagination. use when you need to retrieve jobs by date, status, country, or other criteria.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Search
Tool to search for deliveries, collections, or vehicles. use after defining search criteria to retrieve matching jobs.
Task Updated
Triggers when a task is updated in a project.
View All Collections
Tool to view all collection jobs in detrack. use when you need to retrieve every collection job currently stored.
Connect any two apps with Notis in the middle.
Asana and Detrack, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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