Move approved data access requests into Databricks
Keep access requests moving: when an Asana task enters your approval section, have Notis apply the specified Unity Catalog grants and report what happened.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Update Catalog Grants
Tool to update permissions for Unity Catalog securables by adding or removing privileges for principals. Use when you need to grant or revoke permissions on catalogs, schemas, tables, or other Unity Catalog objects. Only metastore admins, object owners, users with MANAGE privilege, or parent catalog/schema owners can update permissions.
Why this helps
Approved access requests can sit in a task queue while someone separately signs in to Databricks and applies each grant.
- Apply approved permission changes without switching from Asana to Databricks.
- Keep a run report with the request for easier follow-up.
- Use task details to specify the securable, principal, and privileges.
Setup
Build it in a few focused steps.
- 1Connect Asana and Databricks once in the Notis portal.
- 2Create an automation in Automations, then New Automation, or tell Notis in plain language from any channel.
- 3In one instruction, ask Notis to apply the Unity Catalog grants specified in the task and report the result.
- 4Pick Asana's Task Moved to Section trigger and choose where run reports should go.
- 5Test with one real approved task that includes the securable, principal, and privileges.
Questions about this workflow
What details should the Asana task include?
Include the Unity Catalog securable, the principal receiving access, and the privileges to grant or revoke. Notis cannot infer missing access details.
Does this run for every task update?
No. It starts when a task is moved to the section you select for the trigger.
Where can I review the result?
Choose a report channel during setup. Notis sends the run report there.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Databricks. A trigger fires from one place; an action lands in another.
Asana triggers
Databricks actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Member to Security Group
Tool to add a user or group as a member to a Databricks security group. Use when you need to grant group membership for access control.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Custom LLM Agent
Tool to delete a Custom LLM agent created through Agent Bricks. Use when you need to remove a custom LLM and all associated data. This operation is irreversible and deletes all data including temporary transformations, model checkpoints, and internal metadata.
Attachment Added to Task
Triggers when an attachment is added to a task.
Create Databricks App
Tool to create a new Databricks app with specified configuration. Use when you need to create apps hosted on Databricks serverless platform to deploy secure data and AI applications. The app name must be unique within the workspace, contain only lowercase alphanumeric characters and hyphens, and cannot be changed after creation.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete Databricks App
Tool to delete a Databricks app from the workspace. Use when you need to remove an app and its associated service principal. When an app is deleted, Databricks automatically deletes the provisioned service principal.
New Task Created
Triggers when a new task is created in a project.
Deploy Databricks App
Tool to create a deployment for a Databricks app. Use when you need to deploy an app with source code from a workspace path. The deployment process provisions compute resources and uploads the source code. Deployments can be in states: IN_PROGRESS, SUCCEEDED, FAILED, or CANCELLED.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Get Databricks App Details
Tool to retrieve details about a specific Databricks app by name. Use when you need to get comprehensive information about an app including configuration, deployment status, compute resources, and metadata.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get Databricks App Permission Levels
Tool to retrieve available permission levels for a Databricks app. Use when you need to understand what permission levels can be assigned to users or groups for a specific app. Returns permission levels like CAN_USE and CAN_MANAGE with their descriptions.
Task Updated
Triggers when a task is updated in a project.
Get Databricks App Permissions
Tool to retrieve permissions for a Databricks app. Use when you need to check who has access to an app and their permission levels. Returns the access control list including inherited permissions from parent or root objects.
Connect any two apps with Notis in the middle.
Asana and Databricks, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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