Use an Asana tag to start a CommCare form submission
Add your chosen tag to a task to signal that it is ready for the CommCare form submission described in your Notis prompt.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
Why this helps
Teams need a simple, visible handoff when a task is ready for structured data entry.
- Make the handoff visible on the Asana task
- Reduce manual checking for ready-to-submit work
- Describe the specific tag and form requirements in plain language
Setup
Build it in a few focused steps.
- 1Connect Asana and CommCare once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Tell Notis which tag signals readiness and provide the ODK-compatible XML and metadata requirements.
- 4Choose Tag Added to Task as the trigger and select a report channel.
- 5Test by adding the tag to one real task and review the result.
Questions about this workflow
How does Notis identify the tag?
Asana's tag event includes the task as the resource and the tag as the parent. State the intended tag in your instruction so Notis can apply your rule.
What data is submitted?
Your prompt determines which available task information to use. Supply the CommCare form XML structure and unique instance ID requirements.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to CommCare. A trigger fires from one place; an action lands in another.
Asana triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Attachment Added to Task
Triggers when an attachment is added to a task.
List Reports
Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.
New Comment on Task
Triggers when a comment is added to a task in a project.
Single Sign On
Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
New Task Created
Triggers when a new task is created in a project.
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Task Moved to Section
Triggers when a task is moved to a section in a project.
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Task Updated
Triggers when a task is updated in a project.
Connect any two apps with Notis in the middle.
Asana and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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