Keep webinar invitations aligned with Asana updates
When the webinar plan changes in Asana, use the updated task as a prompt to keep ClickMeeting invitations current.
Trigger
Task Updated
Triggers when a task is updated in a project.
Action
Send Invitation
Tool to send invitation emails to a clickmeeting conference. use after scheduling a conference to invite participants by email.
Why this helps
Attendees may act on outdated webinar information when changes live only in a project task.
- Connect planning updates to attendee communications.
- Reduce manual follow-up after a webinar change.
- Keep the invitation action grounded in current task context.
Setup
Build it in a few focused steps.
- 1Connect Asana and ClickMeeting once in the Notis portal.
- 2Create an automation in Notis and give it a clear name.
- 3Tell Notis when an updated task should trigger ClickMeeting invitations for the related conference.
- 4Choose Asana's Task Updated event as the trigger.
- 5Choose where run reports go, then test with one real update and conference.
Questions about this workflow
Will this send a new invitation for every task edit?
The event occurs when a task is updated in a project. State in your instruction which update circumstances call for invitations and how to identify the related conference.
Does this edit an existing invitation?
The listed ClickMeeting action sends invitation emails. It does not provide an action to edit an email that has already been sent.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Clickmeeting. A trigger fires from one place; an action lands in another.
Asana triggers
Clickmeeting actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Conference
Tool to create a new conference. use when you need to schedule or start a meeting/webinar after authentication.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact in your clickmeeting account. use when you need to add or pre-register an attendee before scheduling an event.
Attachment Added to Task
Triggers when an attachment is added to a task.
Delete Conference
Tool to delete a specific conference. use after confirming the conference is no longer needed.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete Recording
Tool to delete a specific recording for a conference room. use when you need to remove an unwanted or outdated recording after confirming the conference and recording ids. deletion is irreversible.
New Task Created
Triggers when a new task is created in a project.
Delete Recordings
Tool to delete all recordings for a conference room. use when you need to clear all saved recordings for a specific conference before archiving or reusing it.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Generate Autologin URL
Tool to generate an autologin url for a conference participant. use when you need to provide direct access to a conference room without separate login.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Generate Session PDF Report
Tool to generate a pdf report for a specific session. use when you need to download session analytics as a pdf file.
Task Updated
Triggers when a task is updated in a project.
Get Chat Details
Tool to retrieve details of a specific chat session. use when you have the chat id and need its metadata and messages.
Connect any two apps with Notis in the middle.
Asana and Clickmeeting, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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