Send webinar invitations from an Asana section change
Moving a task to your webinar-ready section can trigger the ClickMeeting invitation step, so attendee follow-up happens with the handoff.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Send Invitation
Tool to send invitation emails to a clickmeeting conference. use after scheduling a conference to invite participants by email.
Why this helps
A team can finish webinar preparation and still forget to send the invitations.
- Tie invitations to a clear project handoff.
- Reduce the chance of forgetting outreach after preparation.
- Keep invitation delivery connected to the task context.
Setup
Build it in a few focused steps.
- 1Connect Asana and ClickMeeting once in the Notis portal.
- 2Create an automation in Notis and give it a clear name.
- 3Tell Notis to send ClickMeeting invitations for the relevant conference when a task reaches your webinar-ready stage.
- 4Choose Asana's Task Moved to Section event as the trigger.
- 5Choose where run reports go, then test with one real task and conference.
Questions about this workflow
Will this create the ClickMeeting conference too?
No. This workflow sends invitations to a conference. The conference must already exist, and Notis needs enough task context to identify it.
Can I decide which section should trigger invitations?
Describe the intended section and webinar context in your instruction. Asana's event occurs when a task moves to a section in a project.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Clickmeeting. A trigger fires from one place; an action lands in another.
Asana triggers
Clickmeeting actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Conference
Tool to create a new conference. use when you need to schedule or start a meeting/webinar after authentication.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact in your clickmeeting account. use when you need to add or pre-register an attendee before scheduling an event.
Attachment Added to Task
Triggers when an attachment is added to a task.
Delete Conference
Tool to delete a specific conference. use after confirming the conference is no longer needed.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete Recording
Tool to delete a specific recording for a conference room. use when you need to remove an unwanted or outdated recording after confirming the conference and recording ids. deletion is irreversible.
New Task Created
Triggers when a new task is created in a project.
Delete Recordings
Tool to delete all recordings for a conference room. use when you need to clear all saved recordings for a specific conference before archiving or reusing it.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Generate Autologin URL
Tool to generate an autologin url for a conference participant. use when you need to provide direct access to a conference room without separate login.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Generate Session PDF Report
Tool to generate a pdf report for a specific session. use when you need to download session analytics as a pdf file.
Task Updated
Triggers when a task is updated in a project.
Get Chat Details
Tool to retrieve details of a specific chat session. use when you have the chat id and need its metadata and messages.
Connect any two apps with Notis in the middle.
Asana and Clickmeeting, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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