Keep ready events from slipping off the calendar
A task moved to ready can be the cue to schedule a reminder for the related ChMeetings meeting.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
ChMeetings: Create Reminder
Tool to create/schedule a reminder for a meeting in ChMeetings.
Why this helps
A team can mark an event ready in its task list and still forget to set a reminder in its meeting system.
- Use a meaningful planning milestone to prompt follow up.
- Reduce the chance of forgetting a meeting reminder.
- Surface missing meeting references for a person to resolve.
Setup
Build it in a few focused steps.
- 1Connect Asana and ChMeetings once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to use tasks moved into the ready section to schedule a ChMeetings reminder only when the task identifies an existing meeting and reminder timing; have it report anything missing.
- 4Pick the Asana Task Moved to Section trigger and choose where run reports should go.
- 5Test with one real task moved into the ready section and check the reminder.
Questions about this workflow
Does moving a task create the meeting too?
No. This workflow schedules a reminder for an existing ChMeetings meeting. The instruction should ask Notis to report when it cannot identify that meeting.
Can Notis choose a reminder time for me?
Only if you provide a clear rule or the task contains the timing. Otherwise have it report the missing timing for review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Chmeetings. A trigger fires from one place; an action lands in another.
Asana triggers
Chmeetings actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Invite Meeting Attendee
Tool to invite a new attendee to a specified meeting. Use when you need to add attendees before the meeting begins.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Attendee Details
Tool to retrieve details for a specific attendee. Use when you have an attendee_id and need the attendee's full profile.
Attachment Added to Task
Triggers when an attachment is added to a task.
ChMeetings: Create Meeting
Tool to create a new meeting in ChMeetings. Use when you have all meeting details and need to schedule it via the ChMeetings API.
New Comment on Task
Triggers when a comment is added to a task in a project.
ChMeetings: Create Organization
Tool to create a new organization.
New Task Created
Triggers when a new task is created in a project.
ChMeetings: Create Reminder
Tool to create/schedule a reminder for a meeting in ChMeetings.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Meeting Attendee
Tool to remove an attendee from a meeting. Use after confirming attendee details.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
List Meeting Attendees
Tool to list attendees of a meeting. Use when you need to retrieve attendees for a specific meeting.
Task Updated
Triggers when a task is updated in a project.
ChMeetings: Delete Meeting
Tool to delete an existing meeting. Use when you have confirmed the meeting ID to permanently remove the meeting.
Connect any two apps with Notis in the middle.
Asana and Chmeetings, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Chmeetings.