Turn a meeting request comment into a tailored booking option
When a task comment explicitly requests a meeting and provides the event type and override details, create a one-time Calendly share without changing the underlying event type.
Trigger
New Comment on Task
Triggers when a comment is added to a task in a project.
Action
Create share
Creates a customizable, one-time share link for a calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.
Why this helps
Meeting requests buried in task comments can mean extra app switching and repeated setup before anyone can book.
- Convert a clear meeting request into a ready-to-share option.
- Apply specified overrides without changing the original event type.
- Reduce manual setup when the request includes the required details.
Setup
Build it in a few focused steps.
- 1Connect Asana and Calendly once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Describe the comments that qualify and specify the Calendly event type and any share overrides to apply.
- 4Pick Asana's New Comment on Task trigger and choose where run reports go.
- 5Test with one real task comment that includes the required share details.
Questions about this workflow
Will this change the original Calendly event type?
No. A Calendly share can apply specified settings to the share without altering the original event type.
What if the comment leaves out required details?
Provide a rule in your instruction for incomplete requests, such as reporting what is missing instead of creating a share.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Calendly. A trigger fires from one place; an action lands in another.
Asana triggers
Calendly actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel event
Permanently cancels an existing, active scheduled event by its `uuid`, optionally providing a `reason`, which may trigger notifications to invitees.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create an invitee no-show
Marks an invitee, identified by their existing and valid uri, as a 'no show' for a scheduled event.
Attachment Added to Task
Triggers when an attachment is added to a task.
Create One-Off Event Type
Creates a temporary calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host uris, a future date/range for `date setting`, and a positive `duration`.
New Comment on Task
Triggers when a comment is added to a task in a project.
Create scheduling link
Create a single-use scheduling link. creates a scheduling link that can be used to book an event. the link allows invitees to schedule up to the specified maximum number of events. once the limit is reached, the link becomes inactive.
New Task Created
Triggers when a new task is created in a project.
Create share
Creates a customizable, one-time share link for a calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create single use scheduling link
Creates a one-time, single-use scheduling link for an active calendly event type, expiring after one booking.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create webhook subscription
Creates a calendly webhook subscription to notify a specified `url` (which must be a publicly accessible https endpoint) for selected `events` within a given `organization` and `scope`.
Task Updated
Triggers when a task is updated in a project.
Delete invitee data
Permanently removes all invitee data associated with the provided emails from past organization events, for data privacy compliance (requires enterprise subscription; deletion may take up to one week).
Connect any two apps with Notis in the middle.
Asana and Calendly, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Calendly.