Schedule a kickoff from a new Asana task
A task that needs a conversation can start the meeting request without another round of copying details.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
Why this helps
Important kickoff tasks can sit while someone manually turns project context into a meeting request.
- Carry task context into a meeting request
- Reduce manual invite drafting
- Keep kickoff work moving
Setup
Build it in a few focused steps.
- 1Connect Asana and Calendarhero once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to create a Calendarhero kickoff meeting request for new Asana tasks that need a kickoff, using task context and an appropriate proposed time range.
- 4Choose the Asana New Task Created trigger and select where run reports should go.
- 5Test with one real task and review the meeting request.
Questions about this workflow
Does every new task create a meeting?
No. In your instruction, tell Notis to create requests only when the task context indicates a kickoff is needed.
Where does the meeting time come from?
The action requires a time range. Tell Notis how to propose one, or supply the range in the task context. If it is missing, the workflow needs that information before it can create the request.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Calendarhero. A trigger fires from one place; an action lands in another.
Asana triggers
Calendarhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Calendar Connection
Tool to add a calendar integration to a user's account. use after gathering provider credentials.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
Attachment Added to Task
Triggers when an attachment is added to a task.
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
New Comment on Task
Triggers when a comment is added to a task in a project.
Fetch Contact
Fetch contact
New Task Created
Triggers when a new task is created in a project.
Fetch Meeting Details
Tool to fetch details for meetings within a specified timeframe. use this after user provides start and end datetimes in iso8601.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Fetch User Profile
Tool to fetch the profile details of the authenticated user. use after obtaining a valid access token.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
List Meetings
Tool to retrieve the user's meetings within a specified timeframe. use after confirming date range to fetch raw calendar data.
Task Updated
Triggers when a task is updated in a project.
List Meeting Templates
Tool to list all meeting templates available for quick scheduling. use after authenticating and when you need to retrieve available templates before scheduling.
Connect any two apps with Notis in the middle.
Asana and Calendarhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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