Turn Asana prospect comments into Apollo contact updates
When a teammate adds useful context to a prospect task, Notis can carry the update into the existing Apollo contact.
Trigger
New Comment on Task
Triggers when a comment is added to a task in a project.
Action
Update Apollo contact
Updates specified attributes of an existing apollo.io contact, identified by `contact id`; requires at least one other attribute to be provided for modification.
Why this helps
Useful prospect updates in task comments are easy to miss when the CRM and work queue live in separate places.
- Keep contact context closer to where your team manages work.
- Reduce the need to copy updates from comments into Apollo by hand.
- Turn timely notes into useful CRM changes.
Setup
Build it in a few focused steps.
- 1Connect Asana and Apollo once in the Notis portal.
- 2Create an automation in Notis from the portal or any channel.
- 3Tell Notis to find the existing Apollo contact for a prospect task and apply relevant new comment details.
- 4Pick the Asana New Comment on Task trigger and choose where run reports go.
- 5Test with one real comment and verify the intended contact update in Apollo.
Questions about this workflow
Does this create a new contact when it cannot find one?
This workflow is intended to update an existing contact. Apollo requires a contact id for updates, so provide enough context to identify the right record or handle unmatched cases in your instruction.
Can it use information outside the new comment?
Notis can use information returned with the event and any details you provide in your instruction. Do not rely on task history or other unavailable fields.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Apollo. A trigger fires from one place; an action lands in another.
Asana triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
Attachment Added to Task
Triggers when an attachment is added to a task.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
New Comment on Task
Triggers when a comment is added to a task in a project.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
New Task Created
Triggers when a new task is created in a project.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Task Updated
Triggers when a task is updated in a project.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Asana and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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