Keep Asana task PDFs lighter with automatic optimization
Shrink oversized task PDFs as they enter your workflow, with less manual file handling.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Large PDFs can slow down sharing and create avoidable friction in a busy project.
- Reduce PDF size while maintaining quality.
- Spend less time manually preparing task files.
- Keep document handling close to the task that needs it.
Setup
Build it in a few focused steps.
- 1Connect Asana and Api2pdf once in the Notis portal.
- 2Create an automation in Automations, New Automation, and provide a name, prompt, report channel, and trigger.
- 3Tell Notis to optimize a newly added PDF attachment when the attachment event provides a usable file URL.
- 4Pick Asana's Attachment Added to Task trigger and select a report channel.
- 5Test with one real task and a PDF attachment.
Questions about this workflow
Will it optimize every attachment?
Instruct Notis to act only on PDF attachments with a usable URL. Other file types should be skipped.
Does it overwrite the original file?
The action optimizes a PDF document. Confirm the returned result and decide how to share or store it in your workflow.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Api2pdf. A trigger fires from one place; an action lands in another.
Asana triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Header Footer
Tool to add headers and footers to a pdf document. use when you need consistent page numbering, titles, or custom branding on every page.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete PDF
Tool to delete a previously generated pdf. use when you need to immediately remove a pdf by its response id.
Attachment Added to Task
Triggers when an attachment is added to a task.
Extract PDF Pages
Tool to extract specific pages from a pdf document. use when you need only certain pages from a larger pdf file.
New Comment on Task
Triggers when a comment is added to a task in a project.
LibreOffice PDF to HTML
Tool to convert a pdf document to html using libreoffice. use when you need html output of a pdf file (experimental; images may be excluded).
New Task Created
Triggers when a new task is created in a project.
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Task Updated
Triggers when a task is updated in a project.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Asana and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Api2pdf.