Prepare only the PDF pages needed for review
Move a task into review and get a focused PDF excerpt when its source file and page range are clear.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Extract PDF Pages
Tool to extract specific pages from a pdf document. use when you need only certain pages from a larger pdf file.
Why this helps
Reviewers lose time digging through long PDFs to find the few pages relevant to a decision.
- Put the relevant pages in front of reviewers.
- Cut time spent navigating long documents.
- Keep review prep connected to the task stage.
Setup
Build it in a few focused steps.
- 1Connect Asana and Api2pdf once in the Notis portal.
- 2Create an automation in Automations, New Automation, and enter a name, prompt, report channel, and trigger.
- 3Tell Notis to extract only page indices and a PDF URL supplied in the task context, and skip if either is missing.
- 4Pick Asana's Task Moved to Section trigger and choose a report destination.
- 5Test with one real task that includes a PDF URL and the required page indices.
Questions about this workflow
Can Notis decide the correct pages automatically?
Only if the task context supplies the page indices or clearly identifies them in available text. Otherwise, Notis should ask for the missing information or skip.
Does this run for every section move?
The selected event fires when a task moves to a section. Tell Notis to proceed only when the task is entering the review stage you intend.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Api2pdf. A trigger fires from one place; an action lands in another.
Asana triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete PDF
Tool to delete a previously generated pdf. use when you need to immediately remove a pdf by its response id.
Attachment Added to Task
Triggers when an attachment is added to a task.
Extract PDF Pages
Tool to extract specific pages from a pdf document. use when you need only certain pages from a larger pdf file.
New Comment on Task
Triggers when a comment is added to a task in a project.
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Tool to convert a pdf document to html using libreoffice. use when you need html output of a pdf file (experimental; images may be excluded).
New Task Created
Triggers when a new task is created in a project.
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Task Updated
Triggers when a task is updated in a project.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Asana and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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