Create Urgency Records from Priority Tags
You tag something URGENT in Asana, but it drowns in your general task list. Notis creates a separate urgency record in Airtable so critical work gets a dedicated board and immediate attention.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
Priority tags in Asana are invisible—critical tasks stay mixed with routine work, and you miss hard deadlines because they didn't pop out.
- Urgent tasks instantly visible
- Separate board for critical work
- No missed deadlines from buried items
- Clear signal to the whole team
Setup
Build it in a few focused steps.
- 1Connect Asana and Airtable to Notis (portal setup, one-time).
- 2Tell Notis: 'When a task is tagged URGENT (or another priority tag you use) in Asana, create a record in my Airtable urgent board with the task name, deadline, and owner.'
- 3Pick your notification channel.
- 4Select 'Tag Added to Task' and specify your priority tag.
- 5Test by tagging a task URGENT in Asana and watching a record appear in your Airtable urgent board.
Questions about this workflow
Can I use multiple priority tags (URGENT, HIGH, MEDIUM)?
Yes. Create separate automations for each, or use one automation that handles all and sorts them into different Airtable tables.
What if a task is tagged and then the tag is removed?
The Airtable record stays (it's a historical record of what was urgent). You can close or archive it manually if needed.
Does this work with custom tag names I create?
Yes. Any tag you use can trigger this. Just tell Notis which tag to watch.
Can I add deadline info to the urgency record automatically?
Yes. Notis pulls the task's due date and includes it in the Airtable record.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Airtable. A trigger fires from one place; an action lands in another.
Asana triggers
Airtable actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
New Comment on Task
Triggers when a comment is added to a task in a project.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
New Task Created
Triggers when a new task is created in a project.
Create Field
Creates a new field within a specified table in an airtable base.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create multiple records
Creates multiple new records in a specified airtable table.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Task Updated
Triggers when a task is updated in a project.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Asana and Airtable. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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