Sync Meeting Notes from Asana Comments to Airtable
You hold a meeting, capture notes in an Asana task comment, but they vanish into the task thread. Notis pulls tagged meeting notes and creates a permanent record in your Airtable meetings table with attendees and decisions preserved.
Trigger
New Comment on Task
Triggers when a comment is added to a task in a project.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
Meeting notes stay buried in Asana comment threads; you can't easily search them, track follow-ups, or audit decisions made weeks ago.
- Permanent searchable meeting record
- Decisions logged and auditable
- Action items easy to track
- No lost context from meetings
Setup
Build it in a few focused steps.
- 1Connect Asana and Airtable to Notis (one-time).
- 2Tell Notis: 'When a comment tagged 'meeting-notes' is added to a task in Asana, create a record in my Airtable meetings table with the meeting date, attendees (from the comment), summary, and any decisions or action items mentioned.'
- 3Choose your notification channel.
- 4Select 'New Comment on Task' as your trigger (specify the 'meeting-notes' tag).
- 5Test by adding a tagged comment to an Asana task and verifying it creates a meeting record in Airtable.
Questions about this workflow
How does Notis know who the attendees were?
You mention attendee names in the comment, or tag them, and Notis extracts them for the Airtable record.
Can this extract action items automatically?
Notis can look for action item markers (e.g., 'TODO:', 'Alice to...') in the notes and pull them into a separate Airtable field.
What if the meeting note is just a few lines?
Notis logs whatever is there. Short notes become short records, longer notes become detailed records.
Can I link meeting records to related Asana tasks automatically?
Yes. Notis can create a link from the meeting record back to the original Asana task so everything is connected.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Airtable. A trigger fires from one place; an action lands in another.
Asana triggers
Airtable actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
New Comment on Task
Triggers when a comment is added to a task in a project.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
New Task Created
Triggers when a new task is created in a project.
Create Field
Creates a new field within a specified table in an airtable base.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create multiple records
Creates multiple new records in a specified airtable table.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Task Updated
Triggers when a task is updated in a project.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
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When this happens · Trigger
Do this · Action
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