Archive Documents in Airtable When Attachments Arrive
Contracts, designs, proposals get attached to Asana tasks, but you have no central archive. Notis watches for attachments tagged 'archive' and creates a permanent catalog in Airtable.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
Critical documents scatter across Asana tasks; you spend hours hunting for that contract or design from months ago, or you find out it's gone.
- Central archive of important files
- Easy to search and retrieve
- Compliance and audit trail
- No more lost documents
Setup
Build it in a few focused steps.
- 1Connect Asana and Airtable to Notis (one-time).
- 2Tell Notis: 'When a file is attached to an Asana task with the tag 'archive', create a record in my Airtable document library with the file name, link, the task it came from, and the date uploaded.'
- 3Choose your notification channel.
- 4Select 'Attachment Added to Task' as your trigger (you'll also specify the 'archive' tag).
- 5Test by attaching a file to a task and tagging it with 'archive'. Check that an archive record appears in Airtable.
Questions about this workflow
Do I need to manually tag each attachment?
You tag the task or the attachment itself with 'archive' when you upload it. Notis listens for that signal.
Can I use a different tagging scheme?
Yes. Use 'keep', 'store', 'legal'—whatever makes sense for your process.
What if the same file is attached multiple times?
Notis can deduplicate by file name or hash. Set it up in your instruction to avoid duplicates.
Does this work for all file types?
Yes. PDFs, images, docs, sheets—all will be cataloged in Airtable.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Airtable. A trigger fires from one place; an action lands in another.
Asana triggers
Airtable actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
New Comment on Task
Triggers when a comment is added to a task in a project.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
New Task Created
Triggers when a new task is created in a project.
Create Field
Creates a new field within a specified table in an airtable base.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create multiple records
Creates multiple new records in a specified airtable table.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Task Updated
Triggers when a task is updated in a project.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
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When this happens · Trigger
Do this · Action
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