Share the Right Drive File After Approval
Turn a clear approval request into the intended Drive access change, with a run report for visibility.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
Access requests can get lost between approval and the manual steps needed to share a file.
- Reduce manual steps between approval and sharing.
- Apply the requested role and recipient from a clear instruction.
- Keep a report of each workflow run.
Setup
Build it in a few focused steps.
- 1Connect Apipie AI and Google Drive once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to interpret the submitted approval details and update sharing for the specified existing file, recipient, and role.
- 4Choose the webhook trigger and select where run reports should go.
- 5Test with one real approval for a non-sensitive file and verify the resulting access.
Questions about this workflow
Does this create a new Drive file?
No. It changes the sharing preference for an existing file. Include enough detail in the request to identify that file and the intended recipient and role.
Can the workflow decide whether an approval is valid?
Describe the approval evidence and rules in your instruction. The webhook request should include that information; do not rely on unstated approval history.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Apipie ai to Google Drive. A trigger fires from one place; an action lands in another.
Apipie ai triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Apipie ai and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Google Drive.