Route task follow-up using Apilio state
When an operational state changes, move the related task to the section that reflects its next stage.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Why this helps
Tasks become stale when project sections do not reflect the latest operational state.
- Keep project sections aligned with current work
- Make next steps easier to scan
- Cut manual task shuffling
Setup
Build it in a few focused steps.
- 1Connect Apilio and Asana once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, ask Notis to move the referenced task to the appropriate existing section based on the incoming state.
- 4Pick the webhook trigger, choose where reports go, and test with one real task and state.
Questions about this workflow
Does this create a new section?
No. The action adds an existing task to a section. Use a section that already exists in the project.
What does the workflow need from Apilio?
The webhook request must contain the state and a usable reference to the task and destination section.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Apilio to Asana. A trigger fires from one place; an action lands in another.
Apilio triggers
Asana actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
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Create a tag in a workspace
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Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
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Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Apilio and Asana, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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