See how assigned work is distributed
Bring the assignment picture into one place before work piles up.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Get multiple tasks
Retrieves a list of tasks, allowing filtering by assignee (requires `workspace`), project, section, `completed since`, and `modified since`; `workspace` also requires `assignee`.
Why this helps
It can be hard to spot an uneven workload by looking at tasks one at a time.
- Review assigned tasks together in one place.
- Spot possible overloads for discussion.
- Reduce manual scanning of individual assignments.
Setup
Build it in a few focused steps.
- 1Connect Asana once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to review task assignments for the specified project and create a workload review task summarizing the distribution.
- 4Pick a recurring schedule and choose where run reports should go.
- 5Test with a project that has assigned tasks and review the summary.
Questions about this workflow
Can this measure actual time capacity?
It can summarize assignment data Asana returns. Time capacity requires relevant allocation data or other input to be available.
Does the workflow reassign tasks?
This workflow creates a review task so the team can decide whether assignments should change.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Api labz to Asana. A trigger fires from one place; an action lands in another.
Api labz triggers
Asana actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Api labz and Asana, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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