Automatically break work into subtasks
When complex work arrives from external systems via webhook, have Notis automatically break it into subtasks. Your team sees actionable steps, not just a big task.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create subtask
Creates a new asana subtask under an existing parent task (`task gid`); `due on` and `due at` are mutually exclusive and cannot be set simultaneously.
Why this helps
Large tasks without subtasks feel overwhelming. When work comes from external systems, people often re-discover what the actual steps should be rather than seeing them laid out.
- Complex work is automatically broken into manageable subtasks
- Team members see clear next steps instead of feeling overwhelmed
- Reduce the time spent decomposing work after creation
- Improve accuracy by having decomposition rules built in
Setup
Build it in a few focused steps.
- 1Connect Asana to Notis in your portal
- 2Create an automation with this prompt: 'When a webhook fires with work data, create a task in Asana and automatically break it into subtasks for [step 1], [step 2], [step 3]'
- 3Set up your webhook trigger and get the URL from Notis
- 4Configure your external system to send requests with work details
- 5Test by sending sample data and confirm subtasks appear properly
Questions about this workflow
How many subtasks should Notis create?
Your prompt specifies the workflow steps. For example: 'Create subtasks for: Design, Development, QA, and Launch.' Notis will always create those steps.
Can subtasks have different details based on the incoming data?
Yes. Include conditional logic in your prompt like 'If it's urgent, add an expedited-review subtask.'
Should subtasks be assigned to specific people?
Mention that in your prompt: 'Assign design subtasks to the design team, dev subtasks to engineers,' etc.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Asana. A trigger fires from one place; an action lands in another.
Airtable triggers
Asana actions
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
View Created
Triggers when a new view is created in an Airtable base.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
View Deleted
Triggers when a previously known Airtable view is deleted.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Airtable and Asana. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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