Keep Email Updates with the Related Asana Task
When an email updates work already underway, put the useful context in the task activity feed so it is easier to find later.
Trigger
New Email Received
Trigger for new emails in an AgentMail inbox
Action
Create task comment
Adds a new text comment (story) to an existing asana task, appearing in its activity feed.
Why this helps
Email updates and decisions stay buried in threads while the related Asana task has no record of them.
- Keep relevant updates with the work they affect
- Reduce searching through email threads
- Give collaborators a shared record in the task activity
Setup
Build it in a few focused steps.
- 1Connect Agent Mail and Asana once in the Notis portal.
- 2Create an automation in the portal or tell Notis from any channel what outcome you want.
- 3Ask Notis to find a clearly related existing task and add a concise comment with the email update.
- 4Choose New Email Received as the trigger and select where run reports should go.
- 5Test with one real email that relates to an existing task.
Questions about this workflow
What if Notis cannot identify a related task?
Instruct Notis to skip the comment and report that it could not confidently match the email to a task.
Can the whole email thread be added?
Ask Notis to summarize the relevant update in a comment. The available action creates a text comment, and thread history may not be available from the trigger.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Agent mail to Asana. A trigger fires from one place; an action lands in another.
Agent mail triggers
Asana actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
New Email Received
Trigger for new emails in an AgentMail inbox
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Agent mail and Asana, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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