Check webinar readiness as soon as it is created
A newly created webinar is a useful moment to confirm a key preparation task. Send a WhatsApp button prompt so the owner can respond quickly.
Trigger
New Webinar Created
Triggers when a new webinar is created for a user.
Action
Send interactive buttons
Send an interactive button message to a whatsapp number. button messages allow users to quickly respond by tapping up to 3 predefined buttons. perfect for yes/no questions, quick choices, or call-to-action scenarios. note: the message will be delivered to the recipient only if they have texted first.
Why this helps
Webinar setup has many moving parts, and readiness checks are easy to leave until the last minute.
- Prompt an early readiness check
- Make confirmation easy with quick choices
- Reduce last-minute follow-up
Setup
Build it in a few focused steps.
- 1Connect Zoom and WhatsApp once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis the outcome in plain language from any channel.
- 3In one instruction, ask Notis to send the intended owner a WhatsApp readiness question with up to three response buttons.
- 4Pick the Zoom New Webinar Created trigger and choose where run reports go.
- 5Test with one real new webinar. The recipient must have texted your WhatsApp number first.
Questions about this workflow
What can the readiness prompt ask?
Use a concrete check from your process, such as confirming the registration page or host briefing is ready. Zoom's event does not provide a readiness checklist.
Can I ask about multiple preparation items?
Keep the button choices concise and limited to three. Provide any process-specific checklist details in your instruction.
Will this send to webinar registrants?
Only use recipient details available to the automation or supplied in your instruction. The action requires an eligible WhatsApp recipient who has texted your number first.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Whatsapp. A trigger fires from one place; an action lands in another.
Zoom triggers
Whatsapp actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Zoom and Whatsapp, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Whatsapp.