Put a recording status check on your calendar
When recording details change, give yourself a reminder to check what is ready.
Trigger
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Action
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Why this helps
It can be hard to remember whether a recording has finished processing or needs another look.
- Create a timely reminder to check changed recordings.
- Make processing status easier to follow up on.
- Avoid repeatedly checking Zoom for recording updates.
Setup
Build it in a few focused steps.
- 1Connect Zoom and Google Calendar once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Tell Notis to create a short calendar check-in when recording files or processing details change.
- 4Pick the Zoom Meeting Recording Changed trigger and choose where run reports go.
- 5Test with one real recording change.
Questions about this workflow
What kinds of recording changes can start this?
New files, processing completion status, metadata changes, and new participant audio files are among the described changes.
Does this mean Zoom will notify me when a recording is playable?
The trigger detects recording changes, including processing status changes. Ask Notis to use the status returned by Zoom when available.
Can I set when the reminder happens?
Yes. State the preferred timing and length of the calendar check-in in your instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Google Calendar. A trigger fires from one place; an action lands in another.
Zoom triggers
Google Calendar actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Update Calendar
Updates metadata for a calendar.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Zoom and Google Calendar, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Google Calendar.