Keep webinar launch tasks moving from day one
A webinar is on the calendar. Send a clear launch note with event details and the first tasks to your inbox or team.
Trigger
New Webinar Created
Triggers when a new webinar is created for a user.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Webinar promotion and preparation can stall when nobody turns event creation into clear next steps.
- Share new webinar details promptly.
- Make launch tasks explicit in the notification.
- Start promotion and coordination sooner.
Setup
Build it in a few focused steps.
- 1Connect Zoom and Gmail once in the Notis portal.
- 2Create an automation and give it a clear name.
- 3Tell Notis who should receive the notification and what event details and launch tasks to include.
- 4Choose New Webinar Created as the trigger and select where run reports should go.
- 5Test with one real webinar.
Questions about this workflow
Can it assign tasks to team members?
It can include task suggestions in the email, but this Gmail action does not create tasks.
Will it include a registration link?
Only if that link is available in the Zoom event data returned to the workflow.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Gmail. A trigger fires from one place; an action lands in another.
Zoom triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Create label
Creates a new label with a unique name in the specified user's gmail account.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Zoom and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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