Turn recording updates into a useful follow-up draft
A recording changed. Get a Gmail draft that keeps the update and your next review steps together.
Trigger
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Recording updates are easy to miss, and the next step often has to be reconstructed later.
- Keep recording updates visible in Gmail.
- Add a short set of review prompts to the draft.
- Avoid composing a status note from scratch.
Setup
Build it in a few focused steps.
- 1Connect Zoom and Gmail once in the Notis portal.
- 2Create an automation and give it a clear name.
- 3Tell Notis to draft a recording update with the meeting context and review prompts you want.
- 4Choose Meeting Recording Changed as the trigger and select where run reports should go.
- 5Test with one real recording change.
Questions about this workflow
Does this include a recording link?
Ask Notis to include an available recording link when one is returned by Zoom.
Will the draft contain the recording itself?
No. The workflow creates an email draft; it does not attach or download recording files.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Gmail. A trigger fires from one place; an action lands in another.
Zoom triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Create label
Creates a new label with a unique name in the specified user's gmail account.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Zoom and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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