Send candidates interview details on WhatsApp
When an interview is scheduled in Workday, send the candidate an approved WhatsApp template with the details they need to prepare.
Trigger
New Interview Scheduled
Triggers when a new interview is scheduled/created in Workday. This trigger monitors interviews and fires when new interview records are detected.
Action
Send template message
Send a template message to a whatsapp number.
Why this helps
Manually passing interview details from recruiting systems into candidate messages creates extra follow-up and makes scheduling updates easy to miss.
- Reduces manual candidate follow-up after scheduling.
- Keeps interview information in a familiar messaging channel.
- Uses an approved template for business-initiated messages.
Setup
Build it in a few focused steps.
- 1Connect Workday and WhatsApp in Notis once.
- 2Create an automation in the portal or tell Notis what outcome you want.
- 3Describe the candidate notification and specify the approved template and how to identify the recipient.
- 4Pick the Workday New Interview Scheduled trigger and choose where run reports should go.
- 5Test with one real scheduled interview and confirm the recipient has opted in.
Questions about this workflow
Can this message be sent before the candidate has messaged us?
Use an approved WhatsApp template for business-initiated messages. The candidate must also have opted in to receive messages.
Where do interview details come from?
Notis can use details returned for the Workday interview. Tell it which candidate contact to use if that is not clear from your data.
Can it send a regular text instead?
A regular message is delivered only when the recipient has texted first and the conversation is within WhatsApp's messaging window.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Workday to Whatsapp. A trigger fires from one place; an action lands in another.
Workday triggers
Whatsapp actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
Absence Balance Changed
Triggers when a worker's absence balance changes. This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful changes.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Balance Details Changed
Triggers when details of a specific balance change (quantity, accruals, adjustments, etc.). This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful field changes.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Interview Feedback Submitted or Updated
Triggers when interview feedback is submitted or updated for a specific interview. This trigger monitors a specific interview and fires when new feedback entries are detected or existing feedback is modified.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Job Posting Changed
Triggers when a specific job posting's details change (title, status, posting dates, location, etc.). This trigger monitors a single job posting and fires when any of its fields are modified.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Job Posting Questionnaire Changed
Triggers when a job posting's candidate questionnaire is added or changed. This trigger monitors a specific job posting's questionnaires and detects any changes including additions, removals, or modifications to questionnaires and questions. Uses snapshot-based diffing to detect meaningful changes.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
New Absence Balance
Triggers when a new absence balance record becomes available for a worker. This trigger monitors a specific worker's absence balances and detects when new balance records appear (e.g., a new plan/bucket becomes available). Uses snapshot-based diffing to compare balance record IDs between polls.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Workday and Whatsapp, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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