Update Sharing Permissions Automatically
Team votes to approve and share a document. Notis updates permissions instantly. Files go live without manual sharing steps.
Trigger
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Action
Update Permission
Tool to update a permission with patch semantics. use when you need to modify an existing permission for a file or shared drive.
Why this helps
Approval workflows require manual permission updates afterward, creating delays and leaving files in restricted states. Automating this step eliminates friction between approval and access.
- Files are accessible immediately after approval
- No manual permission steps in the approval flow
- Consistent sharing rules applied automatically
- Reduces approval-to-access time
Setup
Build it in a few focused steps.
- 1Connect WhatsApp Business Account and Google Drive to Notis.
- 2Create an automation: 'When my team approves a document via WhatsApp, update its permissions to share it with the relevant people.'
- 3Specify who should gain access based on the approval decision (e.g., share with team, share with client).
- 4Test by sending an approval message and verify the file's permissions update automatically in Drive.
Questions about this workflow
Can different approvals grant different permission levels?
Yes, set up Notis to grant view-only, comment, or edit permissions based on the type of approval.
Is there a safety check before changing permissions?
Yes, Notis verifies the approval and shows you what permissions will change before executing.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Google Drive. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Google Drive actions
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Not just Whatsapp and Google Drive. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Google Drive.