Send a meeting reminder when a guest confirms
When a guest taps a WhatsApp reply to confirm, prompt Calendarhero to send the reminder for the right meeting.
Trigger
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Action
Send Reminder
Tool to send a reminder to a contact about their scheduled meeting. use after confirming the meeting task id to notify participants.
Why this helps
After a guest responds, you still have to find the meeting and remember to send its reminder.
- Respond to a guest's interactive confirmation promptly.
- Reduce a manual reminder follow-up step.
- Keep the reminder tied to a known Calendarhero meeting task.
Setup
Build it in a few focused steps.
- 1Connect WhatsApp and Calendarhero once in the Notis portal.
- 2Create an automation in Automations, then New Automation.
- 3Describe when a reply should send a reminder in one plain language instruction.
- 4Pick Interactive Reply Received as the trigger and choose where run reports go.
- 5Test with one real reply and a known Calendarhero meeting task id.
Questions about this workflow
Will any WhatsApp reply send a reminder?
The trigger is an interactive reply, such as a tapped quick-reply button or selected list option. Instruct Notis to act only on the confirmation response you intend.
What does Calendarhero need to send the reminder?
The Send Reminder action requires the meeting task id. Make sure the relevant id is available to the automation.
Does the workflow create a meeting?
No. It sends a reminder for an existing scheduled meeting using the confirmed meeting task id.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Calendarhero. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Calendarhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Calendar Connection
Tool to add a calendar integration to a user's account. use after gathering provider credentials.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Fetch Contact
Fetch contact
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Fetch Meeting Details
Tool to fetch details for meetings within a specified timeframe. use this after user provides start and end datetimes in iso8601.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Fetch User Profile
Tool to fetch the profile details of the authenticated user. use after obtaining a valid access token.
List Meetings
Tool to retrieve the user's meetings within a specified timeframe. use after confirming date range to fetch raw calendar data.
List Meeting Templates
Tool to list all meeting templates available for quick scheduling. use after authenticating and when you need to retrieve available templates before scheduling.
Connect any two apps with Notis in the middle.
Whatsapp and Calendarhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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