Schedule a meeting from a WhatsApp message
A clear request to meet can move straight from WhatsApp into Calendarhero, with the conversation context included.
Trigger
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Action
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
Why this helps
Meeting requests get buried in chat while you switch to your calendar to schedule them.
- Capture clear meeting requests while they are fresh.
- Include relevant conversation context in the meeting request.
- Reduce manual copying between chat and calendar.
Setup
Build it in a few focused steps.
- 1Connect WhatsApp and Calendarhero once in the Notis portal.
- 2Create an automation in Automations, then New Automation.
- 3Describe the meeting request outcome in one plain language instruction.
- 4Pick New Message Received as the trigger and choose where run reports go.
- 5Test with one real WhatsApp request to meet.
Questions about this workflow
Does this book a confirmed meeting automatically?
It creates a Calendarhero meeting request. Calendarhero handles the request process; this workflow does not guarantee a confirmed booking.
What kinds of WhatsApp messages can start it?
New Message Received supports inbound text, media, location, and contact messages. Notis can act when the message communicates a clear request to meet.
Can it include the reason for the meeting?
You can instruct Notis to use relevant details from the incoming conversation as context in the meeting request.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Calendarhero. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Calendarhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Calendar Connection
Tool to add a calendar integration to a user's account. use after gathering provider credentials.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Fetch Contact
Fetch contact
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Fetch Meeting Details
Tool to fetch details for meetings within a specified timeframe. use this after user provides start and end datetimes in iso8601.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Fetch User Profile
Tool to fetch the profile details of the authenticated user. use after obtaining a valid access token.
List Meetings
Tool to retrieve the user's meetings within a specified timeframe. use after confirming date range to fetch raw calendar data.
List Meeting Templates
Tool to list all meeting templates available for quick scheduling. use after authenticating and when you need to retrieve available templates before scheduling.
Connect any two apps with Notis in the middle.
Whatsapp and Calendarhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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