Close the loop when Trello cards are archived
An archived card can prompt a clear closure note, ready for you to review and send.
Trigger
Card Archived Trigger
Triggered when a card is archived in the specified board
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Work can disappear into an archive without a concise update that tells others what happened or what comes next.
- Make completed or retired work easier to communicate.
- Keep the summary grounded in the card details available.
- Review the closure note before sending it.
Setup
Build it in a few focused steps.
- 1Connect Trello and Gmail once in the Notis portal.
- 2Create an automation and describe the closure note to prepare and its intended audience.
- 3Pick the Card Archived trigger for the relevant board.
- 4Choose where Notis should send run reports.
- 5Test with one real archived card and review the draft.
Questions about this workflow
Can this distinguish completed work from canceled work?
Only when the card information or other available context makes the outcome clear. State what information Notis should use, and supply missing context if needed.
Will it send the note?
No. The workflow creates a Gmail draft for review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Trello to Gmail. A trigger fires from one place; an action lands in another.
Trello triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Card Archived Trigger
Triggered when a card is archived in the specified board
Create label
Creates a new label with a unique name in the specified user's gmail account.
New Activity Trigger
Triggered when there is activity in Trello.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
New Board Trigger
Triggered when a board is created in the specified workspace
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
New Card Trigger
Triggered when a card is created in the specified board
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Card Updated Trigger
Triggered when a specific card is updated
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Trello and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Gmail.