Move new lead intake from Todoist into HubSpot
Capture a prospect as a Todoist task and let Notis create a HubSpot contact, keeping your CRM current while you stay focused on the next step.
Trigger
New Task Created
Trigger when a new task is added to Todoist.
Action
Create batch of contacts
Creates up to 100 new contact records in hubspot crm, optionally associating them with existing crm objects; ensure associated object ids are valid.
Why this helps
New prospects can sit in task lists while someone has to re-enter their details into HubSpot, creating delay and duplicate effort.
- Reduce copying prospect details between apps.
- Keep new lead intake visible in HubSpot.
- Spend less time switching between task and CRM screens.
Setup
Build it in a few focused steps.
- 1Connect Todoist and HubSpot once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to create a HubSpot contact from each new Todoist task that contains prospect details, and skip tasks without enough information.
- 4Pick the Todoist New Task Created trigger and choose where run reports should go.
- 5Test with one real intake task and confirm the resulting contact in HubSpot.
Questions about this workflow
What information can Notis use from a Todoist task?
Notis can use information present in the task, such as a name, email address, or company, to create a contact. Include the details you want HubSpot to receive in the task.
Will this create a contact for every Todoist task?
Describe which tasks represent lead intake in your instruction. Notis can use the task content to decide whether there is enough prospect information to create a contact.
Does this send an email to the new contact?
No. This workflow creates a HubSpot contact record. It does not send an email.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Todoist to Hubspot. A trigger fires from one place; an action lands in another.
Todoist triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
New Task Created
Trigger when a new task is added to Todoist.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Todoist and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Hubspot.