Check for a matching task before adding it to your registry
Catch repeated task entries with a quick registry lookup when a new task arrives.
Trigger
New Task Created
Trigger when a new task is added to Todoist.
Action
Look up spreadsheet row
Finds the first row in a google spreadsheet where a cell's entire content exactly matches the query string, searching within a specified a1 notation range or the first sheet by default.
Why this helps
Similar tasks can be entered twice, leaving you unsure which row is current.
- Check for an exact match before maintaining a registry.
- Reduce avoidable duplicate entries in your spreadsheet.
- Keep an existing task register easier to trust.
Setup
Build it in a few focused steps.
- 1Connect Todoist and Google Sheets once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name the registry check.
- 3In one instruction, ask Notis to look up the new task's available identifying text in the chosen registry range and report a match or no match.
- 4Pick the Todoist New Task Created trigger and choose where run reports should go.
- 5Test with one real task that is already in the registry.
Questions about this workflow
Does an exact lookup catch tasks with slightly different wording?
No. The lookup matches entire cell content exactly. Similar but differently worded tasks may not match.
Will this add a new row when there is no match?
This workflow checks and reports the result. If you want to add unmatched tasks, describe that outcome and ensure the target sheet is ready for appended rows.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Todoist to Google Sheets. A trigger fires from one place; an action lands in another.
Todoist triggers
Google Sheets actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
New Task Created
Trigger when a new task is added to Todoist.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Todoist and Google Sheets, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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