Record project expenses without losing the receipt context
When a work expense comes up, send the details to Telegram. Notis can create a Harvest expense entry with the context you provide, instead of leaving the cost buried in a chat.
Trigger
New Message Received
Triggered when your bot receives a new message in a private chat, group, or supergroup. To receive every message in a group, Privacy Mode must be disabled for the bot in BotFather.
Action
Create Expense
Tool to create a new expense entry. use when recording costs against projects. ensure either units or total cost is provided.
Why this helps
Small project costs get scattered across receipts, chats, and memory before anyone records them.
- Capture expense context at the point of purchase.
- Keep project costs connected to Harvest.
- Prompt for missing amounts or project details before recording.
Setup
Build it in a few focused steps.
- 1Connect Telegram and Harvest to Notis once in the portal.
- 2Create an automation in the portal or ask Notis to create it through a conversation.
- 3Describe in one plain-language instruction when a Telegram expense note should become a Harvest expense, and when Notis should ask for missing details.
- 4Select New Message Received as the Telegram trigger and choose a run-report channel.
- 5Test with a real expense note and review the new Harvest record.
Questions about this workflow
Can I just send the amount and a short note?
Yes, but include the project and expense category when you can. The instruction can tell Notis to ask before creating a record if required details are unclear.
Does this submit expenses for reimbursement?
The workflow creates a Harvest expense entry. It does not imply any separate approval or reimbursement process.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Telegram to Harvest. A trigger fires from one place; an action lands in another.
Telegram triggers
Harvest actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Client
Tool to create a new client. use after gathering client details to register a new client in harvest.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Client Contact
Tool to create a new client contact. use when you need to add a contact under an existing client. call after you've retrieved or confirmed the client id.
New Message Received
Triggered when your bot receives a new message in a private chat, group, or supergroup. To receive every message in a group, Privacy Mode must be disabled for the bot in BotFather.
Create Estimate
Tool to create a new estimate. use after gathering client and line item details.
New Channel Post
Triggered when a new post is published to a channel where your bot is an administrator.
Create Estimate Item Category
Tool to create a new estimate item category in harvest. use after deciding to categorize line items within an estimate.
Callback Query Received
Triggered when a user taps an inline keyboard button attached to one of your bot's messages.
Create Estimate Message
Tool to create a new message for an estimate. use when you have an estimate id and want to send a message or run an event (send, accept, decline, re-open) on the estimate.
Message Edited
Triggered when a message in a chat your bot can see is edited by its sender.
Create Expense
Tool to create a new expense entry. use when recording costs against projects. ensure either units or total cost is provided.
New Chat Member
Triggered when a new member joins a group or supergroup the bot belongs to, including when the bot itself is added.
Create Invoice
Tool to create a new invoice. use when you have gathered all invoice details and need to bill a client in harvest.
Create Invoice Item Category
Tool to create a new invoice item category. use after you have decided on the category name to register it in harvest.
Connect any two apps with Notis in the middle.
Telegram and Harvest, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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