Capture a failed payment that needs employee expense follow-up
When a payment failure reveals a company expense that still needs recording, have Notis add the expense in Breathe HR using details you provide.
Trigger
Payment Intent Failed Trigger
Triggered when a payment intent fails in Stripe
Action
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Why this helps
A failed charge can disappear into billing alerts, leaving expense records incomplete and follow-up disconnected from the employee who needs to act.
- Bring a relevant payment failure into the HR expense process.
- Capture expense details while the payment issue is still visible.
- Avoid logging ordinary customer payment failures as employee expenses.
Setup
Build it in a few focused steps.
- 1Connect Stripe and Breathe HR once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, tell Notis how to recognize a company expense and provide the employee and expense details required to record it.
- 4Pick the Stripe Payment Intent Failed trigger and choose where run reports should go.
- 5Test with one real failed payment that is confirmed to represent an employee expense.
Questions about this workflow
Does a failed payment provide enough information to create an expense?
Not necessarily. The event indicates payment failure, but the employee, expense purpose, and other expense details must be available or supplied.
Will this record every failed customer payment as an expense?
No. Your instruction should only proceed when the payment is identified as a company expense tied to an employee.
What if the payment failure needs no employee expense?
Notis should take no expense action when the event does not meet the criteria in your instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Stripe to Breathe HR. A trigger fires from one place; an action lands in another.
Stripe triggers
Breathe HR actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Charge Failed Trigger
Triggered when a direct charge fails in Stripe's legacy Charges API
Create Employee Change Request
Tool to create a change request for an employee field. Use when you need to update employee information such as job title, department, or salary.
Checkout Session Completed Trigger
Triggered when a checkout session is completed in Stripe
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Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Invoice Payment Succeeded Trigger
Triggered when an invoice payment is successful in Stripe
Create Employee Expense Claim
Tool to create a new expense claim for an employee. Use when you need to submit expenses for reimbursement by grouping one or more unclaimed expense records into a claim.
Payment Intent Failed Trigger
Triggered when a payment intent fails in Stripe
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Product Created Trigger
Triggered when a product is created in Stripe
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Tool to delete an employee expense by ID. Use when you need to remove an expense record from the system.
Subscription Added Trigger
Triggered when a subscription is added in Stripe
Delete Employee Training Course
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Connect any two apps with Notis in the middle.
Stripe and Breathe HR, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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