Keep client costs with the work they support
A Slack note about a project cost can become a Clientary expense before it is buried in a busy thread.
Trigger
Channel Message Received
Triggered when a message is posted in a Slack channel (public, private, or multi-party IM). Does NOT match direct messages.
Action
Create Expense
Tool to create a new expense record in Clientary to track expenditures within your account. Use when you need to record expenses, optionally assigning them to specific clients or projects. Requires an amount field.
Why this helps
Client-related purchases are harder to bill or review when their details are not recorded alongside the work.
- Makes project costs easier to review later.
- Keeps expense context closer to the client work.
- Saves time reconstructing the purchase from chat.
Setup
Build it in a few focused steps.
- 1Connect Slack and Clientary to Notis once in the portal.
- 2Create an automation through the portal or ask Notis conversationally.
- 3Describe in one instruction that Notis should create a Clientary expense for a Slack message describing a client or project cost and its amount.
- 4Choose Slack Channel Message Received and select a channel for run reports.
- 5Test with an actual cost note that includes its amount and client or project context.
Questions about this workflow
Can the workflow associate the expense with a project?
Describe the association in the instruction and include project context in Slack; verify the result with a test.
What if the message only mentions a purchase without a price?
Ask Notis to wait for a message with an amount before creating the expense.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Slack to Clientary. A trigger fires from one place; an action lands in another.
Slack triggers
Clientary actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Client
Tool to create a new client record in Clientary. Use when you need to add a new client to the system with company details and contact information.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact within a specified client. Use when you need to add a contact to a client account with name and email as required fields.
New Channel Created Trigger
Triggered when a new channel is created in Slack.
Create Expense
Tool to create a new expense record in Clientary to track expenditures within your account. Use when you need to record expenses, optionally assigning them to specific clients or projects. Requires an amount field.
Channel Message Received
Triggered when a message is posted in a Slack channel (public, private, or multi-party IM). Does NOT match direct messages.
Create Lead
Tool to create a new lead record in Clientary. Use when you need to add a new lead to the system with company details and contact information.
Direct Message Received
Triggered when a new direct message (DM) is sent to a user in Slack. Catches all DMs across all DM channels.
Create Project
Tool to create a new project in Clientary with name and rate. Use when you need to set up a new project for tracking time, expenses, or managing client work.
Message Reaction Added
Triggered when a reaction is added to a message in Slack. Supports optional filtering by channel and emoji name.
Create Task
Tool to create a new task in Clientary. Use when you need to create a task with a title, optionally associating it with a project and assignee.
Message Reaction Removed
Triggered when a reaction is removed from a message in Slack. Supports optional filtering by channel and emoji name.
Delete Client
Tool to remove a client and all associated projects, invoices, estimates, and contacts. Use when you need to permanently delete a client from Clientary. WARNING: Deletions are permanent and not reversible.
Reaction Added Trigger
DEPRECATED: use `SLACK_MESSAGE_REACTION_ADDED` instead. Triggered when a reaction is added to a message in Slack.
Delete Lead
Tool to permanently delete a lead and all associated Estimates and Contacts. Use when you need to remove a lead that is no longer needed. Warning: This action is irreversible.
Connect any two apps with Notis in the middle.
Slack and Clientary, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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