Turn a stage decision into an Ashby pipeline update
When a hiring team agrees on the next stage for a candidate, Notis can update the application so the pipeline reflects the decision made in Slack.
Trigger
Channel Message Received
Triggered when a message is posted in a Slack channel (public, private, or multi-party IM). Does NOT match direct messages.
Action
Change Application Stage
Move an application to a different interview stage in the hiring pipeline. Use this to: - Advance candidates to the next interview stage (e.g., from "Application Review" to "First Round") - Move candidates to any stage within their job's interview plan (forward or backward) - Archive applications by moving to an Archived stage (requires archiveReasonId) - Move to Offer or Hired stages when progressing candidates Important: The interview stage must belong to the same interview plan as the application's job. Use LIST_INTERVIEW_STAGES with the application's job interview plan ID to get valid stage options.
Why this helps
A decision to advance or move a candidate can be lost between discussion and the next manual ATS update.
- Keeps the pipeline aligned with explicit team decisions.
- Reduces repetitive status maintenance after recruiting discussions.
- Makes next steps easier to see in Ashby.
Setup
Build it in a few focused steps.
- 1Connect Slack and Ashby to Notis once through the portal.
- 2Create an automation in the portal or ask Notis conversationally.
- 3Write one plain-language instruction asking Notis to change an application stage only after an explicit decision identifies the candidate, job, and intended valid stage.
- 4Choose the Slack channel message trigger and a channel for run reports.
- 5Test with one real stage decision and confirm the correct application is at the intended stage in Ashby.
Questions about this workflow
Can a stage change fail if the requested stage is invalid?
Ashby stages belong to a job's interview plan. Ask Notis to proceed only when the intended stage is valid for that application.
Will discussion of a possible next step change the stage?
Specify that the team must state a clear decision, rather than a suggestion or open question.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Slack to Ashby. A trigger fires from one place; an action lands in another.
Slack triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a project in Ashby. Projects are sourcing initiatives or recruiting campaigns used to organize and track candidate pipelines. Use this to associate candidates with specific sourcing efforts. Common use cases: - Adding sourced candidates to recruiting campaigns - Organizing candidates by sourcing channel or initiative - Tracking candidates in specific hiring projects Requires candidatesWrite permission. Returns the updated candidate object on success, or error details if the candidate or project is not found.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add a tag to a candidate in Ashby. Use this to categorize and organize candidates with existing tags from the system. This action allows you to apply labels/tags to candidates for filtering, searching, and organizational purposes. Tags must already exist in the system - use LIST_CANDIDATE_TAGS to view available tags or CREATE_CANDIDATE_TAG to create new ones. The response includes the full updated candidate object when successful, showing the newly added tag in the candidate's tags array. If a candidate already has the tag, the operation will still succeed idempotently.
New Channel Created Trigger
Triggered when a new channel is created in Slack.
Add Hiring Team Member
Add an Ashby user to a hiring team at the application, job, or opening level. Use this when you need to assign a team member to participate in the hiring process with a specific role. Requires the organizationWrite permission.
Channel Message Received
Triggered when a message is posted in a Slack channel (public, private, or multi-party IM). Does NOT match direct messages.
Add User to Interviewer Pool
Add a user to an interviewer pool. Use this to assign interviewers to interview pools for scheduling and coordination. Requires the hiringProcessMetadataWrite permission.
Direct Message Received
Triggered when a new direct message (DM) is sent to a user in Slack. Catches all DMs across all DM channels.
Add Opening Job
Adds a job to an opening (job requisition) in Ashby ATS. An opening represents a position to be filled, while a job defines the role details. This action associates an existing job with an existing opening, allowing multiple jobs to be linked to a single opening. Use this when you need to add job definitions to an opening or when creating multi-role requisitions. Requires the jobsWrite permission. On success, returns the updated opening with the job added to its jobIds array. On failure, returns error details with specific error codes.
Message Reaction Added
Triggered when a reaction is added to a message in Slack. Supports optional filtering by channel and emoji name.
Add Opening Location
Tool to add a location to an opening (job requisition). Use when you need to associate a location with an existing opening. Requires the jobsWrite permission.
Message Reaction Removed
Triggered when a reaction is removed from a message in Slack. Supports optional filtering by channel and emoji name.
Anonymize Candidate
Anonymize a candidate by removing personally identifiable information. Use this when you need to permanently anonymize a candidate's data. This action cannot be reversed and requires all of the candidate's applications to be in the archived or hired state.
Reaction Added Trigger
DEPRECATED: use `SLACK_MESSAGE_REACTION_ADDED` instead. Triggered when a reaction is added to a message in Slack.
Approve Offer
Approve an offer or a specific approval step within an offer's approval process. This action supports two modes: - Complete offer approval: Provide only offerId to approve the entire offer - Step-specific approval: Provide offerId, approvalStepId, and userId to approve a specific step When approving a specific step, both approvalStepId and userId are required together. Requires the 'offersWrite' permission.
Connect any two apps with Notis in the middle.
Slack and Ashby, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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