Turn a reviewed Salesforce record into candidate intake
Capture candidate details from a Salesforce record type your team already uses for intentional recruiting intake.
Trigger
Record Updated (Generic SObject)
Triggers when monitored fields change on any Salesforce SObject. You specify the SObject type and which field values should be returned in the payload. The trigger uses SystemModstamp to detect changes regardless of which specific field changed.
Action
Create Candidate
Create a new candidate in the system. Use this to add candidates with their contact information and social profiles before applying them to jobs.
Why this helps
Candidate details may be recorded in a custom Salesforce object that recruiting does not regularly check.
- Use an existing Salesforce intake process to start a recruiting profile.
- Reduce repetitive data entry for clearly qualified people.
- Keep the automation grounded in fields returned by the monitored record.
Setup
Build it in a few focused steps.
- 1Connect Salesforce and Ashby once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for the chosen intake record.
- 3Tell Notis which Salesforce record type and returned fields indicate an opted-in candidate, and to skip records without those details.
- 4Pick Record Updated (Generic SObject) and select the relevant SObject type and returned fields in the trigger setup.
- 5Choose where run reports should go, then test with one real intake record and review the candidate.
Questions about this workflow
Can this monitor any Salesforce object?
The generic trigger supports a specified SObject type and returned fields. Base the instruction on the fields made available by that trigger.
Should every matching record become a candidate?
Only when it clearly represents candidate intake and includes the required identity and consent context. Have Notis skip unclear records.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Salesforce to Ashby. A trigger fires from one place; an action lands in another.
Salesforce triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a project in Ashby. Projects are sourcing initiatives or recruiting campaigns used to organize and track candidate pipelines. Use this to associate candidates with specific sourcing efforts. Common use cases: - Adding sourced candidates to recruiting campaigns - Organizing candidates by sourcing channel or initiative - Tracking candidates in specific hiring projects Requires candidatesWrite permission. Returns the updated candidate object on success, or error details if the candidate or project is not found.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add a tag to a candidate in Ashby. Use this to categorize and organize candidates with existing tags from the system. This action allows you to apply labels/tags to candidates for filtering, searching, and organizational purposes. Tags must already exist in the system - use LIST_CANDIDATE_TAGS to view available tags or CREATE_CANDIDATE_TAG to create new ones. The response includes the full updated candidate object when successful, showing the newly added tag in the candidate's tags array. If a candidate already has the tag, the operation will still succeed idempotently.
Account Created or Updated
Triggers when an Account is created or updated in Salesforce. Uses LastModifiedDate high-watermark to capture both creations and updates.
Add Hiring Team Member
Add an Ashby user to a hiring team at the application, job, or opening level. Use this when you need to assign a team member to participate in the hiring process with a specific role. Requires the organizationWrite permission.
Contact Updated
Triggers when an existing Salesforce Contact record is modified. Emits changed fields alongside relevant timestamps.
Add User to Interviewer Pool
Add a user to an interviewer pool. Use this to assign interviewers to interview pools for scheduling and coordination. Requires the hiringProcessMetadataWrite permission.
Record Updated (Generic SObject)
Triggers when monitored fields change on any Salesforce SObject. You specify the SObject type and which field values should be returned in the payload. The trigger uses SystemModstamp to detect changes regardless of which specific field changed.
Add Opening Job
Adds a job to an opening (job requisition) in Ashby ATS. An opening represents a position to be filled, while a job defines the role details. This action associates an existing job with an existing opening, allowing multiple jobs to be linked to a single opening. Use this when you need to add job definitions to an opening or when creating multi-role requisitions. Requires the jobsWrite permission. On success, returns the updated opening with the job added to its jobIds array. On failure, returns error details with specific error codes.
New Contact Trigger
Triggers when a new Contact is Created in Salesforce.
Add Opening Location
Tool to add a location to an opening (job requisition). Use when you need to associate a location with an existing opening. Requires the jobsWrite permission.
New Lead Trigger
Triggers when a new Lead is created in Salesforce.
Anonymize Candidate
Anonymize a candidate by removing personally identifiable information. Use this when you need to permanently anonymize a candidate's data. This action cannot be reversed and requires all of the candidate's applications to be in the archived or hired state.
New or Updated Opportunity
Triggers when a Salesforce Opportunity is created or updated.
Approve Offer
Approve an offer or a specific approval step within an offer's approval process. This action supports two modes: - Complete offer approval: Provide only offerId to approve the entire offer - Step-specific approval: Provide offerId, approvalStepId, and userId to approve a specific step When approving a specific step, both approvalStepId and userId are required together. Requires the 'offersWrite' permission.
Connect any two apps with Notis in the middle.
Salesforce and Ashby, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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