Maintain Lean Storage with Quarterly Media Cleanup
Shotstack storage fills with test renders and old assets from failed projects. You lose track of what's actually used. Storage costs creep up. Quarterly automated deletion removes files unused for 6+ months, keeping your library lean and organized.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Delete Ingested Media
Tool to delete an ingested media asset. Use when you've confirmed the ingest ID and need to remove the file from Shotstack storage.
Why this helps
Shotstack storage accumulates test files, failed experiments, and forgotten assets. You don't know what's used. Costs grow. Storage becomes a dumping ground instead of an organized library.
- Quarterly automated cleanup reduces storage costs by removing unused files
- Keeps media library organized - only active assets remain
- Prevents 'did we render this twice?' confusion from duplicate files
- Frees up team mental energy from storage management
Setup
Build it in a few focused steps.
- 1Connect Productlane and Shotstack to Notis
- 2Create an automation: 'Every quarter, identify all ingested media files not used in any renders for 6 months and delete them to keep storage lean'
- 3Select cron trigger for quarterly (e.g., last Friday of quarter)
- 4Choose your notification channel - you'll get a summary of deleted files
- 5Test manually once, then it runs automatically every quarter
Questions about this workflow
What if I accidentally delete a file I still need?
The deletion targets only files unused for 6 months. If you used a file in a render in the past 6 months, it's safe and won't be deleted.
Can I adjust the unused threshold?
Absolutely. Tell Notis 'delete files unused for 3 months' or '12 months' to match your archival policy.
What happens to renders made from deleted files?
The renders stay. Only the source file is deleted. If you need to re-render, you'd need to re-upload the source.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Productlane to Shotstack. A trigger fires from one place; an action lands in another.
Productlane triggers
Shotstack actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Template
Tool to create a new template for video editing. Use when you want to save a reusable timeline configuration as a template. Template changes do not retroactively affect past renders.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Template (v2)
Tool to save an Edit as a re-usable template. Templates can be retrieved and modified before rendering. Use when you want to create a template with merge fields for dynamic content.
Delete Ingested Media
Tool to delete an ingested media asset. Use when you've confirmed the ingest ID and need to remove the file from Shotstack storage.
Delete Template
Tool to delete a specific Shotstack template by its ID. Use when you need to remove a template permanently.
Delete Shotstack Workflow
Tool to delete a specific Shotstack workflow. Use when you need to permanently remove a workflow after confirming its ID.
Fetch Source
Tool to fetch a remote media file and store it as a source asset. Operation is asynchronous — poll SHOTSTACK_GET_INGEST_STATUS or SHOTSTACK_INSPECT_MEDIA until the asset is ready before passing it to SHOTSTACK_RENDER_VIDEO or other downstream tools. Use when you need to ingest a file before rendering.
Get Asset
Tool to fetch details of a hosted asset by its unique identifier. Use when you need to retrieve information about videos, images, audio files, thumbnails, or poster images hosted on Shotstack's CDN.
Get Assets by Render ID
Tool to retrieve hosted assets by render ID. Use when you need to fetch one or more files (video, thumbnail, poster image) generated by a specific render job.
Connect any two apps with Notis in the middle.
Productlane and Shotstack, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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